Terms of Use and Privacy Policy for the FAST OFFER Service

These terms and conditions (hereinafter referred to as “this Agreement”) apply to the use of the FAST OFFER service provided by ASIA to JAPAN Co., Ltd. (hereinafter referred to as “the Company”), ASIA to JAPAN (SINGAPORE) PTE. LTD. (hereinafter referred to as “the Singapore Entity”), and AtoJ Hirameki India Pvt. Ltd. (hereinafter referred to as “the India Entity”). Collectively, the Company, the Singapore Entity, and the India Entity are referred to as “the Company Group.”

Please read the following terms carefully before using the service.

Article 1. Definitions

“Member” refers to an individual who has registered to use this service in accordance with Article 2 of this Agreement.
“This Service” refers to the matching services with companies, selection events, career seminars, career consulting services, and related services such as the distribution of newsletters and event notifications provided by the Company Group through the FAST OFFER service.
“Recruiting Companies” refers to companies that participate in events and websites related to this service and engage in recruitment activities.
“Personal Information” refers to information relating to a member that can identify that individual through elements such as name, address, phone number, email address, school name, or other details (including information that may not by itself identify the individual but can easily be matched with other information to identify the individual).

Article 2. Registration and Agreement

Those wishing to use this service must agree to comply with this Agreement and provide certain information (hereinafter referred to as “Registration Information”) as specified by the Company Group through the designated method to register for the use of this service.
By registering, members are deemed to have agreed to receive job-related information, surveys, individual job listings requested by companies, and other information useful for career development and job searching via email.
Members agree that the Company Group may share their registration details with third-party employers for the execution of the services provided under this Agreement.
Members agree that when receiving the Services from within Japan, the Company will provide the Services, and when receiving the Services from outside Japan, the Singapore Entity (including acting as an intermediary in employment placement) and the Company will jointly provide the Services.

Article 3. Changes to Registration Information and Withdrawal

Members can freely change, add, or delete their registration information at any time, but they will be responsible for the accuracy and completeness of the registration details.
Members may withdraw from the service at any time. To do so, they must send an email with the subject “Withdrawal Request” to [email protected]

Article 4. Password and User ID Management

Members are responsible for properly managing and securing their passwords and user IDs. They should not allow third parties to use, lend, transfer, or modify these credentials.
The member will be responsible for any damages arising from inadequate management of their password or user ID, mistakes in usage, or unauthorized use by third parties. The Company assumes no responsibility for such issues.

Article 5. Prohibited Actions

Members agree not to engage in any of the following actions during the registration or use of this service:

Providing false information
Defamation, insults, threats, or fraudulent actions towards other members, recruiting companies, their employees, the Company Group, or third parties involved with the Company Group’s operations
Acts that infringe upon the copyright, trademark rights, and other intellectual property rights, portrait rights, privacy, honor, or other rights or interests of other members, recruiting companies and their employees, the Company Group and their employees, and other third parties involved in the Company Group’s business.
Actions that disrupt the service operations or damage the reputation of the Company Group
Actions that are against public order and morals or criminal in nature
Impersonating others
Using other members’ ID or passwords
Collecting other members’ information
Providing benefits to anti-social forces
Any other actions deemed inappropriate by the Company Group

Article 6. Expulsion of Members

If the Company Group determines that a member has violated the prohibited items in these Terms, or if the Company Group determines that the relationship of trust between the member and the Company Group cannot be maintained (such as when a member fails to contact us within one month from the date we made an inquiry or other communication requesting a response), or if the Company Group otherwise deems the member to be inappropriate, we may suspend the provision of this service to the member and expel them from membership. Furthermore, the Company Group shall not be liable for any damages arising from the suspension of service and expulsion from membership. Additionally, in these cases, we shall have no obligation to respond to any questions or provide any other response regarding our decision.

Article 7. Confidentiality

Members agree to treat confidential information disclosed by the Company Group in connection with the service as confidential unless there is prior written consent from the Company Group to disclose it.

Article 8. Handling of Personal Information

The Company Group will use personal information provided during registration for the following purposes:
- Member verification, sending promotional materials from recruiting companies, seminar announcements, and other necessary communications related to the service.
- Creating statistical data in a form that does not identify individuals.
- Handling information for applicants to Japanese language learning programs for support, student guidance, and related procedures.
Except as permitted by law or this Agreement, the Company Group will not disclose personal information to third parties without consent. Furthermore, for the purpose of business operations and to provide better services to customers, the Company Group may outsource some of its operations to third parties. In such cases, the Company Group may entrust personal information to these third parties. When doing so, the Company Group will select third parties who are recognized as properly handling personal information, and in contracts and other agreements, will stipulate necessary matters for the prevention of leakage of customers’ personal information, such as appropriate management and confidentiality obligations, and will ensure proper management is implemented.
Notwithstanding the preceding paragraph, the Company will jointly use personal information as follows:
- (1) Items of personal data to be jointly used:Member’s personal information (information regarding personal details such as name, gender, date of birth, address, phone number, email address, educational background/work history, academic records, qualifications held, etc.)
- (2) Scope of joint users: The Company, the Singapore Entity, the India Entity
- (3) Purpose of joint use:For the provision of this service
- (4) Person responsible for the management of personal data:
  6th Floor, THE GATE Okachimachi,
  2-30-10 Taito, Taito-ku, Tokyo 110-0016, Japan
  ASIA to JAPAN Co., Ltd.
  Representative Director Masato Sampei
- (5) Method of acquisition:Registration through registration items, email, and postal mail
- (6) Method or means of provision: Electronic media or written documents, etc.
Personal information of members that the Company Group provides to recruiting companies, etc., with the member’s consent will be managed by each company for purposes such as communication during the internship and recruitment selection process after application. For inquiries regarding the handling of personal information managed by each company, please contact each company directly. Recruiting companies are prohibited from using the personal information of members acquired through this service for purposes other than the activities of this service.
When the Company Group is requested by a member to disclose, etc. (notification of purpose of use, disclosure, correction, addition, cessation of use, deletion, cessation of provision to third parties, and disclosure of records of third-party provision) their personal information based on the provisions of the Personal Information Protection Act, the Company will, upon confirming that the request is made by the member themselves, take necessary measures. For procedures regarding disclosure, etc., please contact the contact point specified in the following paragraph.
For opinions, questions, complaints, and other inquiries regarding the handling of personal information, please contact the 1 following:
6th Floor, THE GATE Okachimachi,
2-30-10 Taito, Taito-ku, Tokyo 110-0016, Japan
ASIA to JAPAN Co., Ltd.
E-mail: [email protected]
Whether or not members provide their personal information to the Company is voluntary on the part of the customer. However, if necessary items are not provided, various services, etc., may not be provided in an appropriate manner.
The Company may acquire information about those who have viewed the website through the use of cookies for the purpose of ensuring the security of the viewed website and improving user services.

Article 9. Disclaimer

The Company Group makes no guarantee that this service will be suitable for the member’s specific purpose, that it will possess the expected accuracy and usefulness, or that the member’s use of this service will comply with laws and regulations applicable to the member.
The Company Group shall not be liable for any damages incurred by the member in connection with this service (including all disadvantages such as mental distress, interruption of job-seeking activities, or other financial losses).
The Company Group shall not be held responsible for any disputes, etc., that may arise between a member and another member or a recruiting company in connection with this service.
If a member causes damage to a third party through their registration and use of this service, the member shall be responsible for resolving the matter, and the Company Group shall bear no responsibility whatsoever.

Article 10. Liability for Damages

If a member violates this Agreement and causes damages to the Company Group or third parties, they will be liable for those damages.

Article 11. Changes to the Agreement

The Company Group may change, add, or delete any part of this Agreement without prior consent from the member. If the Company Group modifies or otherwise changes these Terms, we will notify members of the details of such modifications or changes. If a member uses this service after receiving notification of the details of these modifications or changes, or if the member does not complete the registration cancellation procedure within the period specified by the Company Group, the member will be deemed to have agreed to the changes to these Terms.

Article 12. Contact and Notifications

All communications regarding this service, including questions or changes to the Agreement, must be made according to the method specified by the Company Group.

Article 13. Transfer of Rights and Obligations

Members may not assign, transfer, provide as security, or otherwise dispose of their membership status or any rights or obligations under these Terms to any third party.

Article 14. Jurisdiction

This Agreement shall be governed by Japanese law, and disputes arising from this Agreement shall be exclusively under the jurisdiction of the Tokyo District Court or the Tokyo Summary Court.

Contact Information: ASIA to JAPAN Co., Ltd.
Phone: 03-5834-3403
Email: [email protected]
Working Hours: Weekdays 10:00 AM – 6:00 PM

ASIA to JAPAN (SINGAPORE) PTE. LTD.
Email: [email protected]
Working Hours: Weekdays 10:00 AM – 6:00 PM

Effective Date: August 20, 2021

GDPR Privacy Policy Appendix: For customers residing in the EU or the UK, please review the GDPR Privacy Policy Appendix below.

GDPR Privacy Policy Appendix

(for Residents of the EU and UK)

Article 1. Privacy Statement of Our Group

ASIA to JAPAN Co., Ltd. (hereinafter, “the Company”), ASIA to JAPAN (SINGAPORE) PTE. LTD. (hereinafter, “the Singapore Entity”), and AtoJ Hirameki India Pvt. Ltd. (hereinafter, “the India Entity”; collectively referred to as the Company and the Singapore Entity as “the Group”) place the highest importance on the protection of your personal data.

The Group processes personal data in compliance with applicable data protection laws of the EU and its member states, particularly the General Data Protection Regulation (Regulation (EU) 2016/679; hereinafter, “GDPR”), and applies this to all individuals located in the EU and the UK, including users of the FAST OFFER service, visitors to our websites, and representatives of corporate clients within the UK or EEA (hereinafter referred to collectively as “you”).

This GDPR Privacy Policy Appendix explains how the Group, as a data controller, collects and processes your personal data and outlines your rights under applicable data protection laws (including the right to object to certain processing activities). This document is supplemental to the “Terms of Use and Privacy Policy of the FAST OFFER Service,” and shall take precedence over any conflicting provisions therein.

Article 2. Legal Basis for Processing and Types of Personal Data

The Group processes personal data of individuals in accordance with the legal bases set forth in Articles 6 and 7 of the General Data Protection Regulation (GDPR). Furthermore, for special categories of personal data—such as those concerning religious beliefs or health status—the Group processes such data in accordance with the specific provisions outlined in Articles 9 and 10 of the GDPR.

1. Categories of Personal Data Processed

The Group may directly collect the following categories of personal data from you when you register for its services, visit the Group’s website or platforms, or during individual consultation sessions:

Identity and Contact Information: Name, current address, telephone number, email address, visa status, etc.

Profile Information: Languages used, language proficiency, IT skills, date of birth, gender, etc.

Educational Background: University name, academic major, degree, graduation date, GPA, graduation thesis, research themes, etc.

Employment Information: Company name, industry, job title, duration of employment, job category, career level, job description, current or most recent annual salary, skills, certifications, etc.

Internet or Similar Network Activity Information: Internet Protocol (IP) address, device identification numbers (e.g., IMEI), universally unique identifiers (UUID), cookie data, browsing and search history on the Group’s website, referring URLs, language preferences, and other interactions with the Group’s websites and platforms. Much of this information is collected via cookies and similar technologies. Please refer to the Cookie Policy for further details.

Event Information: Information related to events or job fairs in which you expressed interest or participated, including any details you provided in connection with those events.

Direct Marketing Preferences: Settings related to the receipt of direct marketing communications.

Other Information Provided by You: Resumes, job applications, surveys, and other correspondence submitted in connection with the use of the Group’s websites or online services.

Please note that provision of certain personal data may be required to access the Group’s services. Where such data is mandatory, the Group will indicate this at the point of collection. Without this information, the Group may not be able to provide services effectively or at all.

2. Legal Basis for Processing Personal Data

The Group processes personal data based on the following lawful purposes:

To provide services to FAST OFFER members in accordance with the Terms of Membership.

To issue login IDs and passwords for FAST OFFER accounts and to perform user authentication.

To notify you about upcoming events hosted or organized by the Group and to send other marketing communications the Group believes may be of interest to you.

To provide career, education, and recruitment-related information from the Group’s corporate, educational, or institutional partners to members who may be interested.

To conduct surveys or questionnaires related to employment, career changes, further education, or study abroad opportunities.

To provide information that may be useful for professional development, career advancement, or skill-building as a new employee.

To verify user identity and confirm eligibility according to the Group’s internal service standards when using various products or services.

To respond to inquiries, complaints, or consultations, and to maintain communications related thereto.

To confirm the identity of persons making inquiries or requests.

To conduct market research and analyze results to improve existing services and develop new products or services.

To establish, exercise, or defend legal claims.

With Prior Explicit Consent:
Where prior explicit consent has been obtained from the data subject, the Group may also process personal data for the following purposes:

To place cookies or similar tracking technologies on your device.
You may withdraw your consent at any time. Please note that the lawfulness of processing conducted based on your consent before its withdrawal will not be affected by such withdrawal.

Article 3. Sources of Personal Data

The Group obtains personal data either directly from you or indirectly through third parties as outlined below:

Third parties (including third parties such as social media platforms (e.g., Facebook) to which customers have previously provided information).”

Article 4. Retention Period for Personal Data

Our group retains customers’ personal data only for the period necessary to achieve the purposes for which the personal data was acquired and processed as described above. The specific retention period is determined by taking into consideration the purposes of acquisition and processing of the personal data, the nature of the personal data, and the legal or business necessity for retaining the personal data.

Article 5. Sharing and Disclosure of Personal Data

The Group may share or disclose your personal data to the following third parties, in accordance with the purposes outlined in this GDPR Privacy Policy Appendix and in compliance with the General Data Protection Regulation (GDPR):

Recruiting and Employing Companies

Marketing and Promotional Service Providers

System Development and Maintenance Providers

International Data Transfers

In connection with the above disclosures, your personal data may be transferred to third countries outside the United Kingdom and European Economic Area (EEA), including but not limited to:

Japan

Singapore

United States

United Kingdom (for users located within the EEA)

When transferring your personal data to these countries, the Group implements appropriate safeguards in accordance with Article 46(2)(c) and (5) of the GDPR. This includes the use of standard contractual clauses approved by the European Commission.

You may request a copy of these standard contractual clauses by contacting the Group at the address listed in Article 8 of this Appendix.

Article 6. Your Rights

Under the GDPR, you have the following rights regarding your personal data processed by the Group:

Right to Information Regarding Data Processing
You have the right to receive clear and transparent information from the Group about how your personal data is processed (Articles 13 and 14 of the GDPR).
Right of Access
You have the right to obtain confirmation as to whether or not your personal data is being processed, and, where that is the case, to access the personal data and related information (Article 15 of the GDPR).
Right to Rectification and Erasure
You have the right to request the rectification of inaccurate personal data and the completion of incomplete data without undue delay (Article 16).
You also have the right to request the erasure of your personal data under certain conditions (Article 17).
Right to Restriction of Processing
Under certain conditions, you may request the restriction of the processing of your personal data (Article 18).
Right to Object
Customers have the right to object to the processing of their personal data under certain conditions. (Article 21).
Right to Data Portability
You have the right to receive the personal data concerning you, which you have provided to the Group, in a structured, commonly used and machine-readable format, and have the right to transmit that data to another controller, where technically feasible (Article 20).
Right Not to Be Subject to Automated Decision-Making
You have the right not to be subject to a decision based solely on automated processing, including profiling, which produces legal effects concerning you or similarly significantly affects you, under certain conditions (Article 22).

These rights may be restricted in cases where exercising them infringes upon the rights of third parties (including the rights of our group companies), such as when another person’s personal data is disclosed in response to your request, or if you request that our group companies erase information that we are legally obligated to retain or information for which our group companies have legitimate legal interests in retaining.

This includes exceptions related to both the GDPR and local data protection laws. When responding to your request, our group companies will inform you of the relevant exceptions on which we rely. If you wish to exercise any of the above rights, please contact us using the contact information at the end of the appendix to this Privacy Policy.

You have the right to lodge a complaint with a data protection supervisory authority in the member state of your habitual residence, place of work, or place of an alleged GDPR infringement regarding our processing of your personal data.

Article 7. Amendments to this GDPR Privacy Policy Appendix

The Group reserves the right to amend this GDPR Privacy Policy Appendix from time to time.

In the event of any material or substantial changes, the Group will notify you of such amendments through its website and, where appropriate, via email or other direct communication.

Article 8. Contact Information

If you have any questions or concerns regarding this GDPR Privacy Policy Appendix, you may contact the Group’s data controllers or its appointed representatives as follows:

Data Controllers:

ASIA to JAPAN Co., Ltd.
Address: THE GATE Okachimachi 6F, 2-30-10 Taito, Taito-ku, Tokyo 110-0016, Japan
Email: [email protected]

ASIA to JAPAN (SINGAPORE) PTE. LTD.
Address: 12 Purvis Street #02-561 Singapore 188591
Email: [email protected]

EU Representative:

Company Name: PrighterGDPR-Rep by Maetzler Rechtsanwalts GmbH & Co KG
Address: Schellinggasse 3/10 1010 Vienna, AUSTRIA
Contact: Please use the following form:
https://prighter.com/verify/13012764739

UK Representative:

Company Name: PrighterUK-Rep by Prighter Ltd
Address: 20 Mortlake High Street, London, SW14 8JN, UNITED KINGDOM
Contact: Please use the following form:
https://prighter.com/verify/13012764739

Effective Date: August 20, 2021

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